Investments in Nonprofit Organizations: Guidelines


Yamhill County Coronavirus State and Local Fiscal Recovery Fund (CSLFRF)
Investments in Nonprofit Organizations: Guidelines
 
 
Grant applications will be accepted beginning Monday, February 7, 2022 at 12:00 p.m. (PST)
 
General Information
 
On March 11, 2021, the American Rescue Plan Act was signed into law, and established the Coronavirus State Fiscal Recovery Fund and Coronavirus Local Fiscal Recovery Funds, which together make up the Coronavirus State and Local Fiscal Recovery Funds (CSLFRF) program. This program is intended to provide support to state, territorial, local, and tribal governments in responding to the economic and public health impacts of COVID-19 and in their efforts to contain impacts on their communities, residents, and businesses.
 
All proposals must adhere to guidelines governing the use of ARPA funds, as outlined by the U.S. Department of Treasury. Specifically, proposals must identify which expenditure category the project falls within and must provide justification. More information from the U.S. Department of Treasury and ARPA can be found here: https://home.treasury.gov/policy-issues/coronavirus/assistance-for-state-local-and-tribal-governments/state-and-local-fiscal-recovery-funds.
 
Yamhill County received $10,750,000.00 (half) of the $21,000,000 in ARPA funds in May 2021. We expect the other half in May 2022. Funds must be obligated by December 31, 2024. The Yamhill County Board of Commissioners (BOC) identified seven priority areas for funding with the following allocations:
 
a)   Public Health - $3, 120,437.85 (15%)
b)   Economic Impacts - $6,864,963.27 (33%)
a.   Childcare - $2,265,438.00
b.   Impacted Industries - $2,265,438.00
c.   Nonprofit Organizations - $2,265,438.00
c)   Revenue Loss - $2,912,408.66 (14%)
d)   Water and Sewer Infrastructure - $6,864,963,27 (33%)
e)   Broadband Infrastructure - $1,040,145.95 (5%)
 
Compliance with Applicable Laws
 
Grant recipients must comply with all other applicable federal statutes, regulations, and Executive Orders, and a recipient shall provide for compliance with ARPA, this subpart, and any interpretive guidance by other parties in any agreements it enters into with other parties relating to these funds. 31 CFR 35, § 35.9.
 
Procurement
 
Grant recipients are responsible for ensuring that any procurement using ARPA funds, or payments under procurement contracts using such funds are consistent with the procurement standards set forth in the Uniform Guidance at 2 CFR 200.317 through 2 CFR 200.327, as applicable. The Uniform Guidance establishes in 2 CFR 200.319 that all procurement transactions for property or services must be conducted in a manner providing full and open competition, consistent with standards outlined in 2 CFR 200.320, which allows for non-competitive procurements only in circumstances where at least one of the conditions below is true: the item is below the micro-purchase threshold; the item is only available from a single source; the public exigency or emergency will not permit a delay from publicizing a competitive solicitation; or after solicitation of a number of sources, competition is determined inadequate. The Uniform Guidance requires an infrastructure for competitive bidding and contractor oversight, including maintaining written standards of conduct and prohibitions on dealing with suspended or debarred parties.

 
 

 
Fair Labor
 
The interim federal rule projects use strong labor standards, including project labor agreements and community benefits agreements that offer wages at or above the prevailing rate and include local hire provisions, not only to promote effective and efficient delivery of high-quality infrastructure projects but also to support the economic recovery through strong employment opportunities for workers. 86 FR 26786 Section II.D (hereinafter “Rule). The Oregon Prevailing Wage Law requires the prevailing wage rates established by the Oregon Department of Labor & Industry be paid on public works contracts. Projects using ARPA funds will be required to comply with the Oregon Prevailing Wage law. For projects over $10 million, recipients may report that all laborers and mechanics employed by contractors and subcontractors are paid wages at rates not less than those in the Davis-Bacon Act. U.S.
 
OEPA/NEPA
 
The US Department of Treasury delegates to its recipients the legal authority to comply with either the National Environmental Policy Act or the Oregon Environmental Policy Act (OEPA). OEPA requires state agencies to carry out its policies through the use of a systematic, interdisciplinary analysis of state actions that have an impact on Oregon’s human environment. ARPA funded projects will need to comply with the requirements of OEPA.
 
Audit
 
Grant recipients that expend more than $750,000 in Federal awards during their fiscal year will be subject to an audit under the Single Audit Act and its implementing regulation at 2 CFR Part 200, Subpart F regarding audit requirements. Subrecipients may also refer to the Office of Management and Budget (OMB) Compliance Supplements for audits of federal funds and related guidance and the Federal Audit Clearinghouse to see examples and single audit submissions. Rule at 26786 Section III.C.
 
Recoupment
 
Any amount used in violation of § 35.5, § 35.6, or § 35.7 may be identified at any time prior to December 31, 2026.
 
Reporting
 
Grant recipients will be required to submit quarterly project and expenditure reports Quarterly progress reports will be available through the online portal and due according to the following schedule:
 
a.   June 30, 2022
b.   September 30, 2022
c.   December 31, 2022
d.   March 31, 2023
 
Reporting is required as part of the federal ARPA requirements and state level transparency. Failure to comply with reporting requirements may result in delays of reimbursement to recoupment of costs or canceling awards.
 
Recordkeeping
 
Awardees must maintain records and financial documents for five years after all funds have been expended or returned to Treasury. Wherever practicable, such records should be collected, transmitted, and stored in open and machine-readable formats. Awardees must agree to provide or make available such records to Yamhill County upon request.

 
 

 
Civil Rights Compliance
 
Recipients of Federal financial assistance from the Treasury are required to meet legal requirements relating to nondiscrimination and nondiscriminatory use of Federal funds. Those requirements include ensuring that entities receiving Federal financial assistance from the Treasury do not deny benefits or services, or otherwise discriminate on the basis of race, color, national origin (including limited English proficiency), disability, age, or sex (including sexual orientation and gender identity), in accordance with the following authorities: Title VI of the Civil Rights Act of 1964 (Title VI) Public Law 88-352, 42 U.S.C. 2000d-1 et seq., and the Department's implementing regulations, 31 CFR part 22; Section 504 of the Rehabilitation Act of 1973 (Section 504), Public Law 93-112, as amended by Public Law 93-516, 29 U.S.C. 794; Title IX of the Education Amendments of 1972 (Title IX), 20 U.S.C. 1681 et seq., and the Department's implementing regulations, 31 CFR part 28; Age Discrimination Act of 1975, Public Law 94-135, 42 U.S.C. 6101 et seq., and the Department implementing regulations at 31 CFR part 23.
 
In order to carry out its enforcement responsibilities under Title VI of the Civil Rights Act, Treasury will collect and review information from recipients to ascertain their compliance with the applicable requirements before and after providing financial assistance. Treasury’s implementing regulations, 31 CFR part 22, and the Department of Justice (DOJ) regulations, Coordination of Non-discrimination in Federally Assisted Programs, 28 CFR part 42, provide for the collection of data and information from recipients (see 28 CFR 42.406). Treasury may request that recipients submit data for post-award compliance reviews, including information such as a narrative describing their Title VI compliance status.
 
How to Apply
 
Proposals may be submitted February 7, 2022 through March 7, 2022 via the Yamhill County online grant portal. All proposals received will be reviewed and ranked by a selection committee appointed by the BOC. Reviews will take place March 8-30, 2022. Once reviewed, recommendations for all proposals will be submitted to the BOC for approval on March 31, 2022, and notifications will be emailed on Friday, April 1, 2022 at 4:00 p.m. All applicants, project descriptions, and awardees will be posted on the Yamhill County website in April 2022.
 
Eligible Applicants
 
Qualified nonprofit applicants must be located within Yamhill County, and may include:
 
•   Registered 501(c)(3) nonprofit corporations
•   Registered 501(c)(6) nonprofit corporations
•   Housing authorities
•   Other registered nonprofit corporations that meet ARPA eligibility guidelines
 
Yamhill County Investments in Nonprofit Organizations Grant Categories
 
1.   Planning/Technical Assistance Grants – up to $150,000 per project
2.   General Operating Grants – up to $250,000 per project
3.   Program and Project Grants – up to $250,000 per project
4.   Capacity Building Grants – up to $250,000 per project
5.   Capital Purchase/Construction/Acquisition Grants – up to $500,000 per project
 
Grant Categories Defined
 
1.
Planning/Technical Assistance Grants Technical assistance is any form of professional help, guidance or support to be more effective in the performance of an organization's functions. It is an active process with steps to follow; makes use of tools, via process consultation, requires specific skills and focuses on achieving set goals. A planning grant results in a product—a plan of action.  
2.
General Operating Grants
General operating grants provide maximum flexibility. These are unrestricted funds to cover overhead expenses and administrative costs—everything from salaries and equipment, to rent and paying the electric bill—or to broadly support existing projects or programs.  
3.
Program and Project Grants
Program and project grants are the most common type of grant award. They are more restrictive, since grant funds can only be used to create, support, or grow the programs or projects described in the grant proposal.  
4.
Capacity Building Grants
Capacity building grants help an organization expand its overall potential—by establishing or improving internal systems, hiring or training staff, or evaluating overall effectiveness.  
5.
Capital Purchase/Construction/Acquisition Grants
Capital grants are aimed at constructing new facilities, renovating an existing space, or purchasing costly equipment. Acquisition grants are for the purchase of real property.  
 
Eligible Uses
 
ARPA provides that SLFRF funds may be used “to respond to the public health emergency or its negative economic impacts, including assistance to households, small businesses, and nonprofits, or aid to impacted industries such as tourism, travel, and hospitality.” In addition to programs and services, the final rule clarifies that recipients may use funds for capital expenditures that support an eligible COVID-19 public health or economic response. For example, recipients may build certain affordable housing, childcare facilities, schools, hospitals, and other projects consistent with the requirements in this final rule and the Supplementary Information.
 
In addition, the final rule presumes that an expanded set of households and communities are “impacted” or “disproportionately impacted” by the pandemic, thereby allowing recipients to provide responses to a broad set of households and entities without requiring additional analysis. Further, the final rule provides a broader set of enumerated eligible uses available for these communities as part of COVID-19 public health and economic response, including making affordable housing, childcare, and early learning services eligible in all impacted communities and making certain community development and neighborhood revitalization activities eligible for disproportionately impacted communities.
 
What Is the Match Requirement?
 
Only applicants applying to the Capital Purchase/Acquisition category are required to provide proof of matching funds. Matching contributions may be in the form of in-kind services or cash from local, state or federal sources. However, all contributions must be targeted for expenditure on the project specifically identified in the application.
 
•   Planning/Technical Assistance Grants – No match required
•   General Operating Grants – No match required
•   Program and Project Grants – No match required
•   Capacity Building Grants – No match required
•   Capital Purchase/Construction/Acquisition—Applicants to this category shall pledge one of the following matches:
a)   50% of the total project budget; or
b)   100% of the total grant award
 
Eligible in-kind contributions are those project-specific contributions associated directly with project implementation. If your budget includes in-kind labor, always reference the source for your labor value estimate.
 
Program Timeline
 
Applications for the Yamhill County ARPA Investments in Nonprofit Organizations Competitive Grant program must be submitted through the County’s online grant portal and are due by Monday, March 7, 2022 at 6:00 p.m. PST. Only online applications will be accepted.
 
All applications will be reviewed and ranked by a selection committee appointed by the BOC.
 
Eligible Projects
 
Projects must be located in Yamhill County and demonstrate a critical and necessary investment in community services and resources. Project proposals must respond to the public health emergency or its negative economic impacts, including assistance to households, small businesses, and nonprofits, or aid to impacted industries such as tourism, travel, and hospitality.
 
Eligible Expenses
 
Yamhill County INO funds can be used for a variety of planning, technical assistance, operational, project or program, capacity building, or capital expenses. Below is a sample list of allowable expenses:
 
•   General operating expenses
•   Professional services
•   Consultants
•   Wages and benefits
•   Workforce recruitment and retention
•   Cleaning and sanitization of supplies and services
•   Equipment and supplies (including information technology)
•   Behavioral health responses
•   Crisis intervention
•   Public outreach strategies
•   Other
 
Ineligible Expenses
 
The following types of expenses will not be considered:
 
•   Debt retirement
•   Rainy day funds or financial reserves
•   Any lobbying or partisan political activity
 
Multiple Applications
 
Organizations may submit only one application to the Investments in Nonprofit Organizations grant program.
 
Project Period
 
The project start date is the execution date of the contract between Yamhill County and the awardee. Projects must be completed within 12 months of the project start date. Costs incurred prior to the contract start date will not be eligible. Any project extensions must be submitted in writing and approved in advance by Yamhill County.

 
 
 


Yamhill County Coronavirus State and Local Fiscal Recovery Fund (CSLFRF)
Investments in Nonprofit Organizations: Application and Budget Forms

 
Question
Instructions
E X E C U T I V E    S U M M A R Y
1.
Project Title
Maximum 20 words
2.
Project Categories
Planning/Technical Assistance,
General Operating, Program/Project,
Capacity Building, Capital Purchase/Acquisition
3.
Project Description
Maximum 100 words
4.
Describe the impact COVID-19 has had on your organization, operations, clients/customers, and revenue generation.
Maximum 500 words
O R G A N I Z A T I O N    I N F O R M A T I O N
5.
Agency/Organization
Maximum 20 words
6.
Entity Type
List of eligible entities
7.
Applicant Mailing Address
No max
8.
Applicant City, State, ZIP
Max 50 characters
9.
Authorized Person
Person authorized to enter contract
with Yamhill County
10.
Authorized Person Title
Max 50 characters
11.
Authorized Person Phone
Max 10 characters
12.
Authorized Person Email
No max
13.
Project Contact Person
Person to contact with questions
about the proposed project
14.
Project Contact Person Title
Max 50 characters
15.
Project Contact Person Mailing Address
Max 50 characters
16.
Project Contact Person City, State, ZIP
Max 50 characters
17.
Project Contact Person Phone
Max 10 characters
18.
Project Contact Person Email
No max

 

P R O B L E M    S T A T E M E N T    /    N E E D S    A S S E S S M E N T
19.
What is the problem or need your proposal is addressing? Include the following details, as applicable:
a)
Briefly describe the project you for which you are requesting funds
b)
Describe the problem/need/urgency for your program/project
c)
Describe your service area. Who will benefit and how.
d)
Identify any other organizations in Yamhill County that address this need
e)
Describe your level of collaboration with other agencies on this project
f)
Is this a new, existing, or changed program? If new, what data supports your approach? If existing, what has been accomplished?
g)
Specifically, how will you use ARPA funds?
Max 1,000 words
S O L U T I O N S    &    A C T I V I T I E S
20.
Describe the specific activities you plan to accomplish and how those activities will lead to change. Include the following details, as applicable:
a)
State 1-3 over-arching project goals
b)
Identify 2-5 objectives/activities for each stated goal
c)
Methodologies used
d)
Implementation plan
e)
Project/program timeline
f)
Past performance and successes
g)
Lessons learned from previous program or organization experience
h)
hat significant or lasting impact does this project/program propose?
Max 1,000 words

 

M E A S U R E M E N T    &    E V A L U A T I O N
21.
Explain do you plan to measure the success of your proposal. Include the following details, as applicable:
a.
What does success look like?
b.
Metrics for evaluating outcomes
c.
Evaluation plan
d.
Can this project/program be replicated?
Max 500 words
22.
Has your organization been the recipient of grants or contracts from Yamhill County in the last five (5) years?
yes/No
23.
Please detail the source and amount of the support and briefly describe the project(s) and whether they were successful.
Max 250 words
B U D G E T    &    B U D G E T    N A R R A T I V E
24.
Describe your organization’s auditing and fiscal controls. Include the following details, as applicable:
a.
Briefly describe your organization’s fiscal oversight / internal controls to minimize opportunities for fraud, waste, and mismanagement.
b.
How does your organization plan to segregate ARPA funds from other agency funds for purposes of identification, tracking, reporting and audit?
Max 300 words
25.
Contingency Plan--If your request is not fully funded, what adjustments are you prepared to make?
Max 100 words
26.
Project budget narrative. Include the following:
a.
Briefly explain project revenues and expenses related to this proposal. This should match the budget worksheet
b.
Be specific about how ARPA dollars would be spent.
c.
Source and amount of match requirement, if applicable.
Max 300 words

 

B U D G E T    W O R K S H E E T
Revenue Source Projections
Estimated Funding for this Project
Match?
a)  Proposal request amount
$
 
b)  Other government grants (list):
$
 
     Other (list)
$
 
     Other (list)
$
 
c)  Donation/other fundraising
$
 
d)  Internal/self-funding
$
 
e)  Other (list)
$
 
f)   Other (list)
$
 
Total Reviews:
$
$

 
     Note: Please identify any revenue sources that will be used for meeting the match requirement  
 

Expenses
Proposed Project Budget
a)  Salaries/benefits
$
b)  Professional fees/contracted
     services
$
c)  Program / Office Materials
$
d)  Marketing / Printing
$
e)  Professional Development
$
f)   Supplies / Materials
$
g)  Other (list)
$
h)  Other (list)
$
i)  COVID Related Expenses
    (please identify))
$
j)   Other (list)
$
k)  Other (list)
$
Total Expenses:
$

 


Yamhill County Coronavirus State and Local Fiscal Recovery Fund (CSLFRF)
Investments in Nonprofit Organizations: Application and Budget Forms

 
 
Section
Points
1.
Project Title
Pass/Fail
2.
Project Categories
Pass/Fail
3.
Project Description
50 points
4.
Describe the impact COVID-19 has had on your organization, operations, clients/customers, and revenue generation.
100 points
5.
What is the problem or need your proposal is addressing?
100 points
6.
Describe the specific activities you plan to accomplish and how those activities will lead to change.
100 points
7.
Explain do you plan to measure the success of your proposal.
100 points
8.
Has your organization been the recipient of grants or contracts from Yamhill County in the last five (5) years?
No Score
9.
Please detail the source and amount of the support and briefly describe the project(s) and whether they were successful.
Non-numeric score
10.
Describe your organization’s auditing and fiscal controls.
75 points
11.
Contingency Plan--If your request is not fully funded, what adjustments are you prepared to make?
100 points
12.
Project budget narrative
500 points
Total Points Available:
825 points

 

OVERALL IMPACT OR CRITERION STRENGTH
SCORE*
DESCRIPTOR
HIGH
97%+
93-96%
90-92%
Exceptional
Outstanding
Excellent
MEDIUM
85-89%
80-84%
76-79%
Very Good
Good
Satisfactory
LOW
71-75%
65-70%
0-64%
Fair
Marginal
Poor

  *Based on total number of points available for each scored question  

NON-NUMERIC SCORING
N/A
Not Applicable
SCP
Successfully Completed Project
UCP
Unsuccessfully Completed Project
IP
Incomplete Project

 

Apply Now

Interested in serving on the Nonprofit Grant selection committee?
Fill out the application here and return to martinc@co.yamhill.or.us

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