Civil Unit

EFFECTIVE MARCH 24, 2020:

Due to public health concerns related to COVID-19, the Civil Unit is CLOSED to the public. Any paperwork or service can be dropped off at the lock-box located in the lobby of the Sheriff's Office. The Civil Unit is not serving, delivering, or acting on any notice, order, or writ of execution of tenancy, relating to evictions for nonpayment of rent or termination without cause. We will update information as it is available.

Individuals having an Order of Assistance to pick up a child may come to the Sheriff's Office and use the lobby phone to call in and speak with a Civil Deputy.


About the Civil Unit

The Civil Unit responds to all civil processes directed to the Sheriff, pursuant to ORS 206.010(3), including, but not limited to: Forcible Entry Detainers/Evictions, notice, civil subpoenas, Writs Of Garnishment, Restraining Orders, and various other court orders/documents. The Sheriff may also sell real or personal property as ordered by the courts.

The Civil Unit also processes and serves criminal subpoenas for the District Attorney and the Juvenile Department.

Two Civil Deputies serve Yamhill County. This includes the city limits of Amity, Carlton, Dayton, Dundee, Lafayette, McMinnville, Newberg, Sheridan, Willamina, and Yamhill.

Civil Contact Info:

Phone Contact: (503) 434-7506 ext. 4585
Fax: (503) 472-5330
Email Contact: SheriffCivil@co.yamhill.or.us


Requirements for Serving Civil Process

Requirements for Serving Civil Process In order for the Sheriff’s Office to process and serve papers, we need the following:

  1. The appropriate fee (see below for fee schedule). If you are sending the documents in the mail, please include a check, money order, or cashier’s check made out to Yamhill County Sheriff's Office. 
  2. A service address (physical address). We do not accept papers with a Post Office Box as the address listed for the defendant.
  3. If you have any special instructions that the Sheriff’s Office should need, such as a description of the person to be served or any other pertinent service information, please include this in a cover letter. Also, if you have more than one defendant listed, indicate which defendant you want served. Be specific in who you want served. If there is any doubt as to what you want the Sheriff’s Office to do, papers will be returned to you.
  4. A self-addressed stamped envelope is necessary, if you want a copy of the proof of service and receipt.
  5. Certified true copies of the documents, and in some instances, a court seal. (This office cannot give legal advice pursuant to Oregon Law) 

Legal Questions

Yamhill County Sheriff’s Office and other public safety agencies, along with Oregon Courts, are not permitted to give legal advice pursuant to Oregon Law. “Legal Advice” means telling a person how to go about court proceedings, filing, etc.; speculating what the outcome in a court case would be, advising or recommending one procedure, form, or pleading over another; advising what words to put in a form or what to say in court; suggesting what you "should do"; recommending the services of a specific attorney or group of attorneys, etc.

Real Property (Sheriff’s) Sales

Judicial real property sales are conducted by Yamhill County Sheriff's Office. For a schedule of sale dates and times, click here to view the Oregon State Sheriff’s Association (OSSA) website, where the Notice of Sale can be viewed, or check the Legal Notices of the local newspapers of general circulation. Yamhill County Sheriff’s Office uses the Yamhill Valley News Register  and The Newberg Graphic.


Effective January 1, 2018, the following fee schedule applies for Civil Services:

CIVIL SERVICE FEES
Code 342.04

Conveyance of real property (Sheriff’s Deed): $60.00
   
Criminal Subpoenas: No charge
   
Garnishments (Delivery): $25.00
   
Notice Process: (i.e., FEDs (Forced Entry and Detainer), Notice of Restitution (enter date); Small Claims, Summons/ Complaint or Petition, Motion Orders, Civil Subpoenas (must have witness fees attached)): $45.00 (for 2 persons)

If service is requested for more than two parties at the same address, the fee is $25.00 for each additional party at the same address.

$25.00 per person
   
Orders of Assistance or Executions: $125.00
   
Restraining Orders No charge
   
Writ of Foreclosure $607.38

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